Best Time Tracking Software for UX Teams

Website: https://toggl.com

Best for: UX teams that want a fast timer tied to projects

Starting price: $9 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: one-click timer with browser and desktop apps; integrations with Asana, Trello, Jira and Figma workflows

Cons: timesheet approvals and billable rates need Premium at $16 per user per month billed annually; no screenshots or activity tracking

Toggl Track suits a UX team that wants the timer out of the way during research and design. A designer starts the timer when a research session opens, stops it when the session ends, and the hours land on the right client and project without a separate form. Starter costs $9 per user per month billed annually and adds billable rates, project templates and time audits, while the free plan covers up to 5 users with unlimited projects and clients.

The limits sit on the higher tiers. Approvals and fixed-fee project budgets need Premium at $16 per user per month billed annually, so a team that needs a lead to sign off every week will pay more than the headline price. There are no screenshots and no activity levels, which is a plus for designer privacy and a minus when a client asks for proof of the hours. Reports export to CSV, and the 30-day Premium trial needs no card.

Website: https://clockify.me

Best for: UX teams on a tight budget

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: low entry price with a free plan for up to 5 users; calendar view and tags for research, design and testing

Cons: invoicing, timesheet approvals and time off start at Standard at $5.49 per user per month billed annually; project budgets, profitability, GPS and screenshots start at Pro at $7.99

Clockify is the cheapest way to give a UX team a shared record of research and design hours. The free plan covers up to 5 users, and Basic at $3.99 per user per month billed annually adds project templates, time off policies and the ability to hide pages from regular users. A lead can tag hours by activity, so the team sees how much of the week went to research, how much to design and how much to client calls.

The limits show up as the team grows. Invoicing and approvals sit on Standard, while budgets and profitability sit on Pro, so a 20-person UX team that bills clients will likely land on Pro at $7.99 per user per month billed annually. Even then, the total stays below most rivals, which matters when design is a cost centre and every seat is counted.

Website: https://www.getharvest.com

Best for: UX teams that bill clients for their hours

Starting price: $9 per seat/month (billed annually)

Free plan: Yes, 1 seat and 2 projects

Pros: invoicing built in, with expenses and billable rates on each entry; clean reports by client, project and person

Cons: no screenshots or activity tracking; Flex usage fees apply for active projects, clients, tasks and invoicing; free plan covers 1 seat and 2 projects only

Harvest fits a UX team that sells hours, because the path from timer to invoice is short. A designer logs time against a client and a research session, the lead reviews the week, and Harvest turns approved hours into an invoice with the right rates already applied. Teams costs $9 per seat per month billed annually, with a 30-day trial, and Enterprise at $14 adds single sign-on, custom roles and a dedicated success manager.

The trade-off is proof. Harvest has no screenshots and no activity tracking, so a client who wants evidence beyond the timesheet will need another tool. The Flex usage fees on active projects, clients, tasks and invoicing add to the seat price, so a team with many small clients should model the full bill. The free plan covers a single seat, so any real team will pay from day one.

Website: https://www.timecamp.com

Best for: UX teams that want automatic tracking at a low price

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes, unlimited users and projects

Pros: free plan covers unlimited users and projects; automatic tracking with invoicing

Cons: billable rates, labor costs and timesheet approvals need Ultimate at $9.99 per user per month billed annually; Premium allows only 1 integration

TimeCamp has the most generous free plan on this list: unlimited users and unlimited projects, with no user cap at all. That matters for a UX team, because researchers and contractors join per study and the headcount changes every month. Starter costs $3.99 per user per month billed annually and adds automatic time tracking, invoicing and basic reporting, with a 14-day trial and no credit card required.

The limits sit on the higher tiers. Billable rates, labor costs and timesheet approvals need Ultimate at $9.99 per user per month billed annually, so a team that bills clients by the hour will pay more than the headline price. Premium allows only 1 integration, so a team that needs several connected tools should check the tier first. The free plan still covers the core timer and manual entry.

Website: https://www.paymoapp.com

Best for: UX teams that bill clients from tracked hours

Starting price: $10.90 per user/month (billed annually)

Free plan: Yes, 1 user, 1 client, 2 projects

Pros: time tracking, task management, invoicing and expenses in one place; resource scheduling shows who is free for the next study

Cons: Solo at $5.90 per user per month billed annually covers 1 user only, so teams need Plus at $10.90; free plan covers 1 user, 1 client and 2 projects; advanced reporting needs the top tier

Paymo suits a small UX team that wants tracking, tasks and invoicing in one place instead of three tools. A designer logs hours against a research task, the lead sees the project budget in real time, and Paymo turns the approved hours into an invoice. Plus costs $10.90 per user per month billed annually, with a 15-day trial, and the free plan covers 1 user, 1 client and 2 projects.

The catch is the entry tier. Solo at $5.90 per user per month billed annually covers a single user, so any team needs Plus from the start. The free plan is narrow, with 1 user, 1 client and 2 projects, so it suits a solo designer rather than a team. Advanced reporting sits on the top tier, so a lead who needs utilisation and profitability views should price that tier.

Website: https://everhour.com

Best for: UX teams that live inside Asana, Trello or Jira

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: time tracking embedded inside Asana, Trello, Jira, ClickUp and Monday; budgets, cost rates and invoicing on the Team plan

Cons: 5-seat minimum on the Team plan; no screenshots or GPS; integrations cover a fixed list, so a team on another board must use the API

Everhour suits a UX team that already runs research and design work in Asana, Trello or Jira, because the timer sits inside the task the designer is already looking at. There is no second app to open and no copy of hours from one place to another. Team costs $8.50 per user per month billed annually and adds budgets, cost rates, invoicing and scheduling, with a 14-day trial and a free plan for up to 5 users.

The catch is the seat minimum and the scope. Team needs at least 5 seats, so a three-person UX team pays for two empty chairs. Everhour has no screenshots and no GPS, so it cannot prove attendance the way Time Doctor can. The integration list is fixed, so a team on a board outside that list should check the API before committing.

Website: https://timely.com

Best for: UX teams that hate manual timesheets

Starting price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: automatic tracking drafts each designer's timesheet from real work; clean capacity and utilisation views for leads

Cons: Starter is capped at 5 users and 20 projects; no free plan, only a 14-day trial; overtime, scheduling and approvals need higher tiers

Timely suits a UX team that never fills in timesheets on time. It watches the apps and documents each designer uses, then drafts a timesheet the designer reviews and confirms, so the week ends with hours that match the work. Starter costs $9 per user per month billed annually, with a 14-day trial and no free plan, and the draft-and-confirm flow removes the Friday scramble for missing hours.

The caps are the thing to check. Starter covers 5 users and 20 projects, so a team with more designers or more clients moves to a higher tier quickly. Overtime, scheduling and approvals sit above Starter, so a lead who needs to sign off every week should price the tier that includes them. The automatic approach also needs clear rules, since designers should know what is being recorded.

Website: https://www.timedoctor.com

Best for: UX teams that need attendance and activity proof

Starting price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: screenshots, activity levels and attendance tracking; payroll and client billing reports built in

Cons: no free plan, only a 14-day trial with no card required; monitoring-first design needs clear team agreement; add-ons on Basic and Standard can cost more than Premium

Time Doctor fits a UX team whose clients ask for proof behind every billed hour. Basic costs $6.67 per user per month billed annually, with Standard at $11.67 and Premium at $16.70, and the 14-day trial needs no card. Screenshots, activity levels and attendance reports show when designers worked and what they worked on, and the payroll reports turn approved hours into pay without a separate export.

The monitoring is also the risk. A team should agree in writing what is recorded, who can see it and how long it is kept, before the first screenshot is taken. Add-ons on Basic and Standard can push the bill above Premium, so a team that needs the full feature set should compare the Premium price directly. There is no free plan, so the trial is the only way to test it.