Best Time Tracking Software for Video Production Teams

Website: https://clockify.me/

Best for: Small teams on a tight budget

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan with unlimited tracking; low entry price for growing teams

Cons: Free plan capped at 5 users; invoicing needs a higher tier

Clockify gives a small video production company a timer, a timesheet view and project tracking at the lowest entry price in this list. The free plan covers unlimited time tracking, which suits a team that wants editors, shooters and producers logging hours before spending anything. Projects, clients and tags keep hours organised by production, and the dashboard shows who worked on which shoot during the week.

The limits show up as the company grows. The free plan caps at 5 users, so a team with six or more people must move to a subscription tier. Invoicing, timesheet approval and scheduling need the Standard tier at $5.49 per user per month on annual billing, and activity monitoring sits on the Pro tier at $7.99. A company that bills clients from tracked time should price the Standard tier, not the Basic tier, because approvals and invoices are part of the billing workflow.

Website: https://www.hubstaff.com/

Best for: Teams that want activity proof

Starting price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Screenshots and activity levels for remote editors; strong payroll integrations

Cons: 2-seat minimum on every tier; Starter caps screenshots at 500 per seat per month

Hubstaff suits a production company with remote editors and freelancers, because screenshots, app and URL tracking, and activity levels show what happened during tracked time. That helps producers who manage editors they never meet in person. The Starter tier at $4.99 per user per month on annual billing covers time tracking, timesheets and basic reporting, with payroll integrations for QuickBooks and others.

The 2-seat minimum applies to every tier, so a solo videographer cannot buy a single seat. Starter caps screenshots and app and URL tracking at 500 per seat per month, which can run short for an editor who tracks every working hour. Payroll, invoicing and deeper reporting sit on the Grow tier at $7.50 and the Team tier at $10. A company that only needs hours and budgets may find the monitoring features unnecessary, so weigh them against the cost.

Website: https://www.paymoapp.com/

Best for: Small teams that also manage projects

Starting price: $5.90 per user/month (Solo plan)

Free plan: Yes

Pros: Project management built in; invoicing from tracked time

Cons: Free and Solo plans are single-user only; Gantt charts need the Pro tier

Paymo combines time tracking with project management, task lists and invoicing, so a small production company can run a shoot from brief to final invoice in one place. The free plan covers one user, one client, two projects and 1 GB of storage, which suits a solo videographer testing the workflow. Time entries feed directly into invoices, and the project view shows budgets against hours worked.

The catch is the single-user limit. Free and Solo are both single-user plans, so a company with two or more staff must start at the Plus tier at $10.90 per user per month on annual billing. Gantt charts and scheduling sit on the Pro tier at $16.90. A company that grows past one person should budget for Plus from the start, because the headline Solo price does not apply to teams.

Website: https://www.timedoctor.com/

Best for: Teams that need productivity detail

Starting price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Detailed productivity and distraction reports; payroll tools on higher tiers

Cons: Basic tier has no integrations or payroll; no free plan

Time Doctor records time with screenshots, app and website usage, and productivity ratings, which gives producers a detailed view of how the editing day is spent. The Basic tier at $6.67 per user per month on annual billing covers time tracking, screenshots and basic reports, and a 14-day trial lets a company test the monitoring features before committing.

Basic is a narrow tier. It has no integrations, no payroll tools and no web and app usage reporting, so a company that needs data to flow into payroll or accounting software must move to Standard at $11.67 or Premium at $16.70. There is no free plan, only the trial, so the cost starts from the first month after the trial ends. Companies that value privacy should also note that screenshots and activity tracking can feel intrusive to editors and freelancers.

Website: https://www.float.com/

Best for: Teams that schedule crew by project

Starting price: $7 per scheduled person/month (billed annually)

Free plan: Free trial (30 days)

Pros: Visual scheduling by person and project; budget tracking built in

Cons: No time tracking on the Starter tier; rate cards need the Pro tier

Float is a scheduling tool that shows who is working on which production and when, with a visual timeline that producers can drag and change. The Starter tier at $7 per scheduled person per month on annual billing covers scheduling, capacity views and project budgets, and a 30-day trial of the Pro tier lets a company test the full feature set with no card.

The gap is time tracking itself. Starter has no time tracking, no rate cards and no single sign-on, so those features need the Pro tier at $12 per scheduled person per month on annual billing. A company that buys Float for time tracking alone will be disappointed, because the core value is scheduling. Float fits a company that plans crew across several productions at once and wants hours and budgets in the same view.

Website: https://everhour.com/

Best for: Teams that live in Asana or Trello

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes

Pros: Deep Asana, Jira and Trello integrations; budget alerts on projects

Cons: 5-seat minimum on the subscription tier; free plan excludes integrations

Everhour lives inside the tools a production company already uses, adding a timer and budget tracking to Asana, Jira, Trello and ClickUp. The free plan covers up to 5 seats, which suits a small team that wants to test the integration before spending. Budget alerts warn when a production nears its hour or cost limit, and reports break time down by client, project and team member.

The subscription tier has a 5-seat minimum, so the lowest monthly cost on annual billing is $42.50. The free plan excludes all integrations, which removes the main reason to choose Everhour, so most companies will need the Team tier. A company that does not use Asana, Jira or Trello gets less value here, because the native interface is thinner than the integrations that sit on top of it.

Website: https://toggl.com/

Best for: Teams that want a simple timer

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Fast one-click timer; free plan with unlimited projects

Cons: Timesheet approvals need the Premium tier; capacity tools cost extra

Toggl Track is the simplest timer in this list, with one-click start and stop, project tags and a clean weekly view. The free plan covers unlimited projects and clients, which suits a small production company that wants every team member tracking from day one. Reports show billable against non-billable hours, and the 30-day trial opens the full feature set for testing.

The limits sit on higher tiers. Timesheet approvals, single sign-on and profitability reports need the Premium tier at $16 per user per month on annual billing, and Capacity Management is a $5 per user per month add-on. A company that needs producers to approve timesheets before invoicing should price Premium, not Starter. For companies that only need hours recorded and reported, Starter at $9 is enough.

Website: https://www.getharvest.com/

Best for: Teams that bill clients from hours

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Clean invoicing from tracked time; QuickBooks, Xero and Stripe integrations

Cons: Flex usage fees on top of seat prices; approvals need the Enterprise tier

Harvest turns tracked time into invoices with little extra work, which suits a production company that bills clients by the hour for shoots, edits and revisions. The free plan covers one seat and two projects, so a solo videographer can run a small practice on it. The Teams tier at $9 per user per month on annual billing adds unlimited projects, clients and invoicing, plus integrations with QuickBooks, Xero and Stripe.

Two costs deserve attention. Flex usage fees are charged on top of seat prices for active projects, clients, tasks and invoicing, so the monthly bill can rise above the seat price. Timesheet approval, profitability reporting and single sign-on sit on the Enterprise tier at $14 per user per month on annual billing. A company that needs approvals should price Enterprise, and a company with many active productions should ask how Flex fees apply before signing up.

Website: https://www.hellobonsai.com/

Best for: Small teams that also invoice clients

Starting price: $9 per user/month (billed annually)

Free plan: Free trial (7 days)

Pros: Contracts, proposals and time tracking in one place; simple client portal

Cons: Basic tier has no invoicing or contracts; Elite tier needs a 3-user minimum

Bonsai is built for small service businesses and freelancers, with time tracking, contracts, proposals and invoicing in one platform. The Basic tier at $9 per user per month on annual billing covers time tracking and basic project tools, and a 7-day trial lets a company test the workflow before committing. Client portals and branded invoices suit a production company that wants a polished client experience.

Basic is a narrow tier. It has no invoicing, no payments, no proposals and no contracts, so those features start on the Essentials tier at $19 per user per month on annual billing. The Elite tier at $49 needs a 3-user minimum. A company that buys Basic for invoicing will be disappointed, so price Essentials if client billing is the goal. Bonsai fits a small team that wants contracts and invoices alongside time tracking.

Website: https://www.teamwork.com/

Best for: Teams that need project management too

Starting price: $9.99 per user/month (billed annually)

Free plan: Yes

Pros: Full project management with time tracking; free plan for small teams

Cons: Basics tier has no timesheets or invoicing; 3-user minimum

Teamwork combines project management with time tracking, so a production company can plan shoots, assign tasks and log hours in one place. The free plan covers up to 5 users and 5 projects, which suits a small team testing the workflow. The Basics tier at $9.99 per user per month on annual billing adds more projects, storage and reporting, with a 14-day trial to test the full set.

Basics has no timesheets, no invoicing and no workload or capacity planning, so those features start at the Accelerate tier at $24.99 per user per month on annual billing. Basics also has a 3-user minimum. A company that wants timesheets for client billing should price Accelerate, not Basics. Teamwork fits a company that wants project management first and time tracking as part of it.