Best Time Tracking Software With Invoicing for Agencies

Website: https://www.getharvest.com

Best for: agencies that want timer to invoice in one place

Starting price: $9 per seat/month (billed annually)

Free plan: Yes, 1 seat and 2 projects

Pros: invoicing built in, with expenses and billable rates on each entry; clean reports by client, project and person

Cons: no screenshots or activity tracking; Flex usage fees apply for active projects, clients, tasks and invoicing; free plan covers 1 seat and 2 projects only

Harvest fits an agency that bills by the hour, because the path from timer to invoice is short. A team member logs time against a client and a task, the lead reviews the week, and Harvest turns approved hours into an invoice with the right rates already applied. Teams costs $9 per seat per month billed annually, with a 30-day trial, and Enterprise at $14 adds single sign-on, custom roles and a dedicated success manager.

The trade-off is proof. Harvest has no screenshots and no activity tracking, so a client who wants evidence beyond the timesheet will need another tool. The Flex usage fees on active projects, clients, tasks and invoicing add to the seat price, so an agency with many small clients should model the full bill. The free plan covers a single seat, so any real agency will pay from day one.

Website: https://www.freshbooks.com

Best for: agencies that run billing in FreshBooks already

Starting price: $23 per month (Lite plan, 1 user)

Free plan: Free trial (30 days)

Pros: invoicing, expenses and client portal in one place; unlimited customised invoices on every plan

Cons: Lite caps at 5 billable clients; every plan includes 1 user, then $11 per month per extra team member; time tracking is basic next to dedicated trackers

FreshBooks starts from invoicing and adds time tracking, which suits an agency that already runs its billing there. Staff log hours against a client and a project, and those hours attach to the invoice the client already receives. Lite costs $23 per month for up to 5 billable clients, with Plus at $43 and Premium at $70, and annual billing cuts the monthly rate by 10 percent. Every plan includes a 30-day trial with no card required.

The limits are the client cap and the seat price. Lite covers 5 billable clients, so an agency with a sixth active client must move to Plus at $43 per month. Every plan includes 1 user, and each extra team member costs $11 per month, so a 10-person agency pays far more than the headline price. Time tracking is basic next to dedicated trackers, with no approvals workflow of its own.

Website: https://www.paymoapp.com

Best for: small agencies that bill clients from tracked hours

Starting price: $10.90 per user/month (billed annually)

Free plan: Yes, 1 user, 1 client, 2 projects

Pros: time tracking, task management, invoicing and expenses in one place; resource scheduling shows who is free for the next project

Cons: Solo at $5.90 per user per month billed annually covers 1 user only, so teams need Plus at $10.90; free plan covers 1 user, 1 client and 2 projects; advanced reporting needs the top tier

Paymo suits a small agency that wants tracking, tasks and invoicing in one place instead of three tools. A team member logs hours against a project task, the lead sees the project budget in real time, and Paymo turns the approved hours into an invoice. Plus costs $10.90 per user per month billed annually, with a 15-day trial, and the free plan covers 1 user, 1 client and 2 projects.

The catch is the entry tier. Solo at $5.90 per user per month billed annually covers a single user, so any agency needs Plus from the start. The free plan is narrow, with 1 user, 1 client and 2 projects, so it suits a solo freelancer rather than an agency. Advanced reporting sits on the top tier, so a lead who needs utilisation and profitability views should price that tier.

Website: https://toggl.com

Best for: agencies that want a fast timer with billable rates

Starting price: $9 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: one-click timer with browser and desktop apps; billable rates, project templates and time audits on Starter

Cons: invoicing is not built in, so hours must export to another billing tool; timesheet approvals need Premium at $16 per user per month billed annually; no screenshots or activity tracking

Toggl Track suits an agency that wants a fast timer and clean rates, and is happy to invoice elsewhere. A team member starts the timer when client work opens, stops it when the work ends, and the hours land on the right client with the right billable rate. Starter costs $9 per user per month billed annually, while the free plan covers up to 5 users with unlimited projects and clients.

The gap is invoicing. Toggl Track has no built-in invoicing, so the agency must export hours to FreshBooks, QuickBooks or another billing tool, which adds a step every month. Approvals need Premium at $16 per user per month billed annually, so a team that needs a lead to sign off every week will pay more than the headline price. Reports export to CSV, and the 30-day Premium trial needs no card.

Website: https://clockify.me

Best for: agencies on a tight budget that need invoicing

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: low entry price with a free plan for up to 5 users; invoicing with billable rates and expenses

Cons: invoicing, timesheet approvals and time off start at Standard at $5.49 per user per month billed annually; project budgets, profitability, GPS and screenshots start at Pro at $7.99

Clockify is the cheapest way to give an agency a shared record of billable hours with invoicing attached. The free plan covers up to 5 users, and Basic at $3.99 per user per month billed annually adds project templates, time off policies and the ability to hide pages from regular users. A lead can see how many billable hours the team logged for each client this week, and which projects are near their budget.

The limits show up as the agency grows. Invoicing and approvals sit on Standard at $5.49 per user per month billed annually, while budgets and profitability sit on Pro at $7.99. A 20-person agency that bills clients will likely land on Pro, though even then the total stays below most rivals, which matters when margins per client are thin.

Website: https://www.timecamp.com

Best for: agencies that want automatic tracking with invoicing

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes, unlimited users and projects

Pros: free plan covers unlimited users and projects; automatic tracking with invoicing

Cons: billable rates, labor costs and timesheet approvals need Ultimate at $9.99 per user per month billed annually; Premium allows only 1 integration

TimeCamp has the most generous free plan on this list: unlimited users and unlimited projects, with no user cap at all. That matters for an agency, because contractors join per project and the headcount changes every month. Starter costs $3.99 per user per month billed annually and adds automatic time tracking, invoicing and basic reporting, with a 14-day trial and no credit card required.

The limits sit on the higher tiers. Billable rates, labor costs and timesheet approvals need Ultimate at $9.99 per user per month billed annually, so an agency that bills clients by the hour will pay more than the headline price. Premium allows only 1 integration, so an agency that needs several connected tools should check the tier first. The free plan still covers the core timer and manual entry.

Website: https://quickbooks.intuit.com/time-tracking/

Best for: agencies already running QuickBooks payroll and invoicing

Starting price: $20 per month plus $10 per user

Free plan: Free trial (30 days)

Pros: hours flow into QuickBooks payroll and invoicing with no separate integration; GPS, scheduling and time kiosk built in

Cons: a QuickBooks Online subscription is required on top, from $38 per month; no geofencing on Premium; base fee applies before any user clocks in

QuickBooks Time suits an agency already inside the QuickBooks ecosystem, because tracked time flows into payroll and invoicing without a separate integration to maintain. Premium costs $20 per month as a base fee plus $10 per user per month, with Elite at $40 plus $12, and the base fee includes one admin. GPS, scheduling, time off and the time kiosk come with Premium, and the 30-day trial lets a team test the flow.

The catch is the total bill. A QuickBooks Online subscription is required on top, from $38 per month, so the real monthly cost is higher than the Time price alone. The base fee applies before anyone clocks in, and geofencing needs Elite. An agency outside QuickBooks should compare the combined price with a standalone tracker before committing.

Website: https://everhour.com

Best for: agencies that live inside Asana, Trello or Jira

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes, up to 5 users

Pros: time tracking embedded inside Asana, Trello, Jira, ClickUp and Monday; budgets, cost rates and invoicing on the Team plan

Cons: 5-seat minimum on the Team plan; no screenshots or GPS; integrations cover a fixed list, so a team on another board must use the API

Everhour suits an agency that already runs client work in Asana, Trello or Jira, because the timer sits inside the task the team member is already looking at. There is no second app to open and no copy of hours from one place to another. Team costs $8.50 per user per month billed annually and adds budgets, cost rates, invoicing and scheduling, with a 14-day trial and a free plan for up to 5 users.

The catch is the seat minimum and the scope. Team needs at least 5 seats, so a three-person agency pays for two empty chairs. Everhour has no screenshots and no GPS, so it cannot prove attendance the way Hubstaff can. The integration list is fixed, so an agency on a board outside that list should check the API before committing.