Best Screenshot Time Tracking Software for Remote Teams

Website: https://hubstaff.com

Best for: Remote teams that want time tracking tied to payroll and invoicing

Starting price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Screenshots from the entry plan; payroll and invoicing built in

Cons: Starter caps screenshots at 500 per user per month; 2-seat minimum on lower plans

Hubstaff pairs time tracking with screenshots, activity levels and payroll, which makes it a practical choice for a remote team that pays people by the hour. The Starter plan at $4.99 per user per month billed annually includes screenshots, so a small team can start with visual proof of work without buying a higher tier. Managers can review screenshots next to the time log, and the same data can feed payroll and client invoices, so the tool covers the whole chain from work done to money out.

The limit is the screenshot cap. Starter allows 500 screenshots per user per month, and unlimited screenshots only start on the Team plan at $10 per user per month billed annually. A team that works full time will hit the cap, so the real screenshot price is closer to $10 than $4.99. There is also a 2-seat minimum on Starter, Grow and Team, so a solo user pays for two seats, and payroll, scheduling and unlimited integrations only arrive on Team. The 14-day free trial lets a team test the screenshot flow before committing.

Website: https://www.timedoctor.com

Best for: Remote teams that want screenshots plus productivity reports

Starting price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Screenshots on every plan; screenshot storage grows with the tier

Cons: Basic has no integrations and no web and app usage reporting

Time Doctor includes screenshots on every plan from Basic at $6.67 per user per month billed annually, which makes its headline price honest: the plan you buy is the plan that takes screenshots. Basic stores screenshots for 3 months, Standard for 6 months and Premium for 2 years, so a team can pick a tier by how long it needs to keep visual records. The tool also reports on web and app usage and idle time, so managers can see how the working day was spent next to the screenshots.

The trade-off sits in the lower tier. Basic has no integrations and no web and app usage reporting, and payroll, attendance and the full integration set only start on Standard at $11.67 per user per month billed annually. Video screen recording and single sign-on only arrive on Premium at $16.70 per user per month billed annually. A remote team that only needs screenshots and time logs will be fine on Basic, but a team that wants the full reporting set should budget for Standard. The 14-day free trial covers the entry plan.

Website: https://desktime.com

Best for: Teams that want fully automatic time tracking

Starting price: $6.42 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Fully automatic tracking with almost no manual entry; clear productivity reports

Cons: Screenshots only on Premium; prices exclude VAT

DeskTime tracks time automatically, so the team does not have to start and stop timers all day. The Pro plan at $6.42 per user per month billed annually records apps, documents and time automatically, and the reports show productive and unproductive time without manual input. That suits a remote team that wants an honest record of the working day with as little admin as possible, and the interface is simple enough that a new hire can use it without training.

The catch is that screenshots are not on Pro at all. Screenshots, integrations, API access and shift scheduling all require Premium at $9.17 per user per month billed annually, so a team that buys DeskTime for screenshots must pay the higher price. Prices also exclude VAT, so the real monthly cost is higher than the headline figure in countries where VAT applies, and there is no built-in invoicing. DeskTime fits best when automatic tracking matters more than screenshots, and the team is willing to pay Premium for the full set.

Website: https://insightful.io

Best for: Mid-sized companies wanting monitoring plus analytics

Starting price: $8 per seat/month (billed annually)

Free plan: Free trial (7 days)

Pros: Screenshots on the base plan; strong workforce analytics

Cons: Screen recording and on-demand screenshots are add-ons on every plan

Insightful, formerly Workpuls, combines time tracking, screenshots and workforce analytics in one tool, and screenshots are included on the base Workforce Analytics plan at $8 per seat per month billed annually. That makes the entry price the real screenshot price, and the analytics show how time is spent across apps and projects, which helps a manager spot overloaded teams before deadlines slip. The plan ladder is simple, with Workflow Optimization at $12 and Combo at $16 per seat per month billed annually, and Enterprise available for larger companies.

The limits are the add-ons. Screen recording, on-demand screenshots and Workspace Security are add-ons on every plan, not included in any base plan, so a team that wants to record a screen on demand will pay extra. The free trial is also short at 7 days, which leaves little time to test the tool across a full working week, and Workflow Optimization is still in beta. Insightful fits a mid-sized company that wants monitoring plus analytics and can accept add-on pricing for the extras.

Website: https://www.monitask.com

Best for: Remote teams wanting transparent, employee-visible tracking

Starting price: $6.49 per user/month (billed annually)

Free plan: Free trial (10 days)

Pros: Screenshots included on Pro; employees can see their own screenshots

Cons: Pro is limited to 1 integration and 1 month of screenshot storage

Monitask is built around transparent tracking: employees can see the screenshots taken of their own work, which makes the tool easier to introduce to a remote team than a silent monitor. The Pro plan at $6.49 per user per month billed annually includes proof-of-work screenshots, and the base frequency is 30 screenshots per hour, which gives a clear picture of the working day without constant capture. The tool also covers time tracking, project budgets and basic reporting, so a small remote team can run its whole workflow in one place.

The limits are storage and integrations. Pro is limited to 1 integration and 1 month of screenshot storage, so a team that needs longer records or several integrations must move to Business Premium at $12.99 per user per month billed annually. Higher screenshot frequencies cost extra, from $2.40 to $7.20 per license per month, and the Enterprise plan requires 100 or more employees. Monitask fits a remote team that values transparency and can live with a month of screenshot history on the entry plan.

Website: https://www.activtrak.com

Best for: HR and operations teams wanting productivity analytics

Starting price: $10 per user/month (billed annually)

Free plan: Yes

Pros: Free plan for up to 3 users; strong productivity analytics

Cons: Screenshots need the Screen Details add-on; all plans are annual-only

ActivTrak is a productivity analytics tool first and a screenshot tool second, and that order matters. The free plan covers up to 3 users with 30 days of data history, which lets a small team test the analytics without paying, and the Work Activity Tracking plan at $10 per user per month billed annually adds deeper reporting. The analytics show how time is spent across apps and websites, which helps HR and operations teams spot patterns without watching individual screens all day.

Screenshots, however, are not in any base plan. They come only through the Screen Details add-on at about $2 per user per month, and the screenshots are alarm-triggered rather than continuous, so the tool captures a screen when an event fires instead of on a schedule. All plans are annual-only with no month-to-month option, and AI Insights is another $4 per worker per month add-on. ActivTrak fits a team that wants analytics first and occasional screenshots second, not a team that needs continuous visual proof of work.

Website: https://clockify.me

Best for: Budget teams that want a free tier and light screenshot use

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan for up to 5 users; low entry price

Cons: Screenshots only on Pro; no app usage monitoring on any plan

Clockify is the cheapest tool in this list, with a free plan for up to 5 users and a Basic plan at $3.99 per user per month billed annually. The free plan covers unlimited tracking, projects and clients, which makes it a good starting point for a remote team that wants to log time before it spends anything. The timer is simple, the reports are clear, and a team can be up and running in minutes.

Screenshots need the Pro plan at $7.99 per user per month billed annually, so the headline $3.99 price does not buy screenshot monitoring. GPS tracking, scheduling and expenses are also locked behind Pro, and the free plan was cut from unlimited users to 5 users in April 2026, so older articles that describe unlimited free users are out of date. Clockify has no app usage monitoring or idle detection on any plan, which limits how much a manager can learn from the data. It fits a budget team that wants a free tier and only light, optional screenshots.