Best Timesheet Software for Accountants

Website: https://clockify.me/

Best for: Small firms on a tight budget

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan with unlimited tracking; low entry price for growing firms

Cons: Free plan capped at 5 users; invoicing needs a higher tier

Clockify gives a small accounting firm a timer, a timesheet view and project tracking at the lowest entry price in this list. The free plan covers unlimited time tracking, which suits a firm that wants every accountant logging hours before spending anything. Projects, clients and tags keep hours organised by engagement, and the dashboard shows who worked on which client during the week.

The limits show up as the firm grows. The free plan caps at 5 users, so a firm with six or more staff must move to a subscription tier. Invoicing, timesheet approval and scheduling need the Standard tier at $5.49 per user per month on annual billing, and activity monitoring sits on the Pro tier at $7.99. A firm that bills clients from tracked time should price the Standard tier, not the Basic tier, because approvals and invoices are part of the billing workflow.

Website: https://www.hubstaff.com/

Best for: Firms that want activity proof

Starting price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Screenshots and activity levels for remote teams; strong payroll integrations

Cons: 2-seat minimum on every tier; Starter caps screenshots at 500 per seat per month

Hubstaff suits an accounting firm with remote or hybrid staff, because screenshots, app and URL tracking, and activity levels show what happened during tracked time. That helps managers who cannot see their team in the office. The Starter tier at $4.99 per user per month on annual billing covers time tracking, timesheets and basic reporting, with payroll integrations for QuickBooks and others.

The 2-seat minimum applies to every tier, so a solo accountant cannot buy a single seat. Starter caps screenshots and app and URL tracking at 500 per seat per month, which can run short for a team that tracks every working hour. Payroll, invoicing and deeper reporting sit on the Grow tier at $7.50 and the Team tier at $10. A firm that only needs hours and approvals may find the screenshot features unnecessary, so weigh the monitoring tools against the cost.

Website: https://www.paymoapp.com/

Best for: Small firms that also manage projects

Starting price: $5.90 per user/month (Solo plan)

Free plan: Yes

Pros: Project management built in; invoicing from tracked time

Cons: Free and Solo plans are single-user only; Gantt charts need the Pro tier

Paymo combines time tracking with project management, task lists and invoicing, so a small accounting firm can run client work in one place. The free plan covers one user, one client, two projects and 1 GB of storage, which suits a solo accountant testing the workflow. Time entries feed directly into invoices, and the project view shows budgets against hours worked.

The catch is the single-user limit. Free and Solo are both single-user plans, so a firm with two or more staff must start at the Plus tier at $10.90 per user per month on annual billing. Gantt charts and scheduling sit on the Pro tier at $16.90. A firm that grows past one person should budget for Plus from the start, because the headline Solo price does not apply to teams.

Website: https://everhour.com/

Best for: Firms that live in Asana or Trello

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes

Pros: Deep Asana, Jira and Trello integrations; budget alerts on projects

Cons: 5-seat minimum on the subscription tier; free plan excludes integrations

Everhour lives inside the tools a firm already uses, adding a timer and budget tracking to Asana, Jira, Trello and ClickUp. The free plan covers up to 5 seats, which suits a small team that wants to test the integration before spending. Budget alerts warn when an engagement nears its hour or cost limit, and reports break time down by client, project and team member.

The subscription tier has a 5-seat minimum, so the lowest monthly cost on annual billing is $42.50. The free plan excludes all integrations, which removes the main reason to choose Everhour, so most firms will need the Team tier. A firm that does not use Asana, Jira or Trello gets less value here, because the native interface is thinner than the integrations that sit on top of it.

Website: https://toggl.com/

Best for: Firms that want a simple timer

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Fast one-click timer; free plan with unlimited projects

Cons: Timesheet approvals need the Premium tier; capacity tools cost extra

Toggl Track is the simplest timer in this list, with one-click start and stop, project tags and a clean weekly view. The free plan covers unlimited projects and clients, which suits a small accounting firm that wants every team member tracking from day one. Reports show billable against non-billable hours, and the 30-day trial opens the full feature set for testing.

The limits sit on higher tiers. Timesheet approvals, single sign-on and profitability reports need the Premium tier at $16 per user per month on annual billing, and Capacity Management is a $5 per user per month add-on. A firm that needs managers to approve timesheets before invoicing should price Premium, not Starter. For firms that only need hours recorded and reported, Starter at $9 is enough.

Website: https://www.getharvest.com/

Best for: Firms that bill clients from hours

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Clean invoicing from tracked time; QuickBooks, Xero and Stripe integrations

Cons: Flex usage fees on top of seat prices; approvals need the Enterprise tier

Harvest turns tracked time into invoices with little extra work, which is the core need for an accounting firm that bills by the hour. The free plan covers one seat and two projects, so a solo accountant can run a small practice on it. The Teams tier at $9 per user per month on annual billing adds unlimited projects, clients and invoicing, plus integrations with QuickBooks, Xero and Stripe.

Two costs deserve attention. Flex usage fees are charged on top of seat prices for active projects, clients, tasks and invoicing, so the monthly bill can rise above the seat price. Timesheet approval, profitability reporting and single sign-on sit on the Enterprise tier at $14 per user per month on annual billing. A firm that needs approvals should price Enterprise, and a firm with many active clients should ask how Flex fees apply before signing up.

Website: https://quickbooks.intuit.com/time-tracking/

Best for: Firms already on QuickBooks

Starting price: $20 per month plus $10 per user/month

Free plan: Free trial (30 days)

Pros: Deep QuickBooks payroll links; GPS and scheduling built in

Cons: Needs a separate QuickBooks Online subscription; geofencing needs Elite

QuickBooks Time, formerly TSheets, is the natural choice for an accounting firm that already runs QuickBooks for payroll and bookkeeping. The Premium tier costs $20 per month plus $10 per user per month, and it covers time tracking, scheduling, GPS and overtime rules. Hours flow straight into QuickBooks payroll, which removes double entry and cuts payroll errors.

The catch is the extra subscription. QuickBooks Time needs a separate QuickBooks Online subscription from about $38 per month, so the total cost is higher than the headline price. Geofencing and mileage tracking need the Elite tier at $40 per month plus $12 per user per month. A firm that does not use QuickBooks gets less value here, because the payroll link is the main reason to choose it. There is no free plan, only a 30-day trial.

Website: https://www.freshbooks.com/

Best for: Small firms that also invoice clients

Starting price: $23 per month (flat rate, Lite plan)

Free plan: Free trial (30 days)

Pros: Invoicing and expenses in one place; simple client portal

Cons: Lite caps at 5 billable clients; extra team members cost $11 per month each

FreshBooks is an invoicing and accounting tool with time tracking built in, which suits a small accounting firm that wants billing and expenses in one place. The Lite plan costs $23 per month as a flat rate, not per user, and it covers invoicing, expense tracking and time tracking, with a 30-day trial and no card required to start. Client portals and branded invoices give a small firm a polished billing experience.

Lite caps at 5 billable clients and excludes bank reconciliation, double-entry reports and accountant access, so a growing firm hits the ceiling quickly. Every extra team member costs $11 per month on top of the flat rate. A firm with more than five clients should price the Plus plan at $43 per month instead. FreshBooks fits a solo accountant or a very small firm that bills a handful of clients each month.

Website: https://www.timesolv.com/

Best for: Law and accounting firms that bill time

Starting price: $49 per user/month

Free plan: Free trial (10 days)

Pros: Built for legal and accounting billing; strong matter and trust tools

Cons: Conflict Check is Legal-plan only; document sharing is an add-on

TimeSolv is built for firms that bill time by the matter, with tools for client billing, trust accounting and conflict checks that general trackers lack. Pricing starts from $49 per user per month, and a 10-day free trial with no card lets a firm test the billing workflow before committing. Time entries link to matters and clients, and invoices follow the billing rules a law or accounting firm needs.

The limits sit on the higher plan. Conflict Check is available only on the Legal plan, and secure document sharing and eSignatures are an add-on that costs extra. The price is far above the simple timers in this list, so a firm should only pay it if matter-based billing and trust tools are core needs. A small accounting firm that only needs hours and invoices will find cheaper tools above.

Website: https://www.replicon.com/

Best for: Large firms with complex billing rules

Starting price: quote only

Free plan: No

Pros: Deep time, expense and billing rules; global compliance coverage

Cons: No published prices and no self-serve signup; sales-led process only

Replicon handles time, expenses and billing for large firms with complex rules, multiple currencies and global compliance needs. It covers project time tracking, time off, expenses and invoicing in one platform, with approval chains and audit trails that suit regulated work. Large firms with offices in several countries use it to keep one set of time rules across regions.

The trade-off is access. Replicon publishes no prices and offers no self-serve signup, so buyers go through a sales demo and a custom quote. There is no free plan, and the pricing page offers a demo only. A small firm will find the process slow and the cost unclear, while a large firm with complex billing may find the depth worth it. Ask for the full price including implementation before committing.