10 Best Timesheet Software for Contractors

Website: https://hubstaff.com/

Best for: GPS and monitoring for field crews

Starting price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Screenshots and activity levels from the entry plan; built-in payroll

Cons: Two seat minimum on every plan; only one integration on Starter

Hubstaff is built for contractors whose crews work away from the office and bill by the hour. The Starter plan at $4.99 per seat per month on annual billing includes timers, timesheets, activity levels, app and URL tracking, and a capped set of screenshots, with payroll and client invoicing in the same product. A contractor can see when a crew member clocked in, how many of those hours were billable, and then run payroll from the same records.

The limits matter for budgeting. Every plan carries a two seat minimum, so the lowest annual Starter subscription costs $9.98 per month for both seats combined, not $4.99 in total. Starter also allows only one integration. Grow at $7.50 and Team at $10 add more integrations and reporting, while Enterprise at $25 adds the longest screenshot storage. Hubstaff fits a contractor who needs proof of hours from several job sites in one week.

Website: https://clockify.me/

Best for: Lowest cost entry for small crews

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan for up to 5 users; low Basic price with billable rates

Cons: Activity monitoring starts on Pro at $7.99; free plan limited to 5 users

Clockify gives a contractor a full timesheet tool for less than any other option in this list. The free plan covers up to 5 users with unlimited tracking, timers, timesheets, and a calendar view, which is enough for a small crew to run its week. The Basic plan at $3.99 per user per month on annual billing adds time estimates, project templates, required fields, and bulk editing, plus the ability to add time for other people, so a foreman can log hours for the whole crew from one screen.

Higher tiers add the pieces a growing firm needs. Standard at $5.49 brings timesheet approval, time off management, and invoicing, while Pro at $7.99 adds activity monitoring, scheduling, forecasting, expenses, and labor costs. Monitoring and forecasting sit behind the higher tiers, and a team above 5 users cannot stay on the free plan, so price Pro when proof of work matters to your clients.

Website: https://www.timedoctor.com/

Best for: Proof of work with screenshots

Starting price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Screenshots and activity records from the entry plan; payroll tools included

Cons: No free plan; entry plan lacks some advanced reporting

Time Doctor suits a contractor that must show a client exactly what happened during a billed shift. The Basic plan at $6.67 per user per month on annual billing includes timers, timesheets, screenshots, activity tracking, and payroll tools, so office staff and site supervisors can record hours in the same system. The screenshots and activity records give a project manager a clear trail when a client questions a billable hour.

The trade-off is the monitoring itself, which some crews may resist, so set clear rules before you switch it on. Basic also lacks some reporting found on Standard at $11.67 and Premium at $16.70, and there is no free plan, only a 14 day trial. Test the trial with one crew first and confirm that Basic covers the payroll export you need.

Website: https://getharvest.com/

Best for: Hours tied to client invoicing

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Time, expenses, and invoices in one place; simple project budgets

Cons: Free plan covers only 1 seat and 2 projects; Flex usage fees apply to active items

Harvest ties timesheets straight to money, which suits a contractor that bills clients for time and materials. The Teams plan at $9 per seat per month on annual billing includes timers, timesheets, expenses, estimates, invoices, and project budgets, so hours flow from a timer into a client invoice without retyping. Project budgets show how much of a fixed fee has been used, which helps a contractor spot a job that is running over.

The costs to watch are the Flex usage fees, which apply to active projects, clients, tasks, and invoicing on top of the seat price, and the Enterprise plan at $14 per seat per month on annual billing, which adds the controls a larger firm needs. The free plan covers 1 seat and 2 projects, which is enough for a solo contractor to test the full loop. Price Harvest on your real project count, not just the seat count.

Website: https://toggl.com/

Best for: Simple timers and job reports

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Very simple timer and reporting; clear reports by client and project

Cons: No built-in invoicing on the entry plan; project budgeting sits on higher tiers

Toggl Track keeps timesheets simple, which matters on a job site where crew members need to start and stop a timer fast. The Starter plan at $9 per user per month on annual billing adds billable rates, time estimates, project templates, and saved reports, while the free plan covers basic timers and reporting for a small team. A foreman can run one timer per job and pull a weekly report by project, task, or person.

The limits are around billing and budgets. Invoicing is not built into the entry plan, and project budgeting with alerts sits on Premium at $16 per user per month. Toggl Track also has no GPS clock-in, so it fits office staff, estimators, and project managers better than a large field crew. Choose it when your firm wants clean, simple hours and already handles payroll and invoicing elsewhere.

Website: https://everhour.com/

Best for: Firms inside Asana, Jira, or ClickUp

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes

Pros: Deep links into Asana, Jira, and ClickUp; free plan for up to 5 seats

Cons: Team plan has a 5 seat minimum; no built-in invoicing on the entry plan

Everhour is the strongest choice for a contractor that already plans work in Asana, Jira, or ClickUp. The Team plan at $8.50 per seat per month on yearly billing adds timers, estimates, budgets, and reports directly inside those project tools, so a project manager can track hours against a task without opening a second app. The free plan covers up to 5 seats, which lets a small team try the workflow before buying.

The limits are the seat rules and the billing gap. The Team plan has a 5 seat minimum, so a firm with fewer than 5 users either stays on the free plan or pays for 5 seats. Invoicing is not part of the entry plan, so pair Everhour with your accounting tool when client billing matters.

Website: https://timelyapp.com/

Best for: Automatic tracking with little manual entry

Starting price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Automatic time capture from apps and calendars; clean project budgets

Cons: Starter caps at 5 users and 20 projects; no free plan

Timely suits a contractor whose staff work across many jobs and forget to start timers. It records time automatically from calendars, documents, and apps, then lets each person review and assign those hours to a job, which cuts the end of week chase for missing timesheets. The Starter plan at $9 per user per month on annual billing covers automatic tracking, project budgets, and team capacity views for a small team.

The limits are the caps. Starter allows at most 5 users and 20 projects, so a firm with more crews or more active jobs must move to Premium at $16 or Unlimited at $22 per user per month. There is no free plan, only a trial, so use the trial to check whether the automatic capture matches your real hours. Timely fits office and management staff best.

Website: https://www.avaza.com/

Best for: Small crews wanting one flat monthly price

Starting price: $9.96 per month (billed annually)

Free plan: Yes

Pros: Flat monthly price for the whole team; scheduling and invoicing included

Cons: Flat price covers only 2 timesheet users; extra timesheet users cost $7 each

Avaza is the cheapest option in this list for a very small contracting firm, because the Startup plan costs $9.96 per month on yearly billing as a flat price, not per user. That flat price includes 2 timesheet users, and each extra timesheet user costs $7, so a 5 person crew costs $30.96 per month and a 10 person crew costs $65.96 per month. The same plan includes timesheets, scheduling, expenses, and invoicing.

The limits are the user count and the tiers above. Basic at $19.96 and Business at $39.96 per month add more users and features, and a firm that grows past a handful of timesheet users should compare the flat price against a per user tool. Choose Avaza when your crew is small and you want one predictable monthly bill.

Website: https://www.paymoapp.com/

Best for: Job estimates, hours, and invoices in one place

Starting price: $10.90 per user/month (billed annually)

Free plan: Yes

Pros: Estimates, time tracking, and invoicing together; team scheduling included

Cons: Price rises to $15.90 after 3 months; solo plan covers only 1 user

Paymo suits a contractor who estimates a job, tracks hours against it, and then invoices the client from the same record. The Plus plan at $10.90 per user per month on annual billing includes task management, time tracking, estimates, invoicing, and team scheduling, while the Solo plan at $5.90 per month covers a single user. The link between estimate and actual hours shows whether a fixed fee job made money.

The price to watch is the rise after the first 3 months, when Plus goes to $15.90 per user per month, and Pro at $16.90 adds the most advanced reporting. The free plan covers 1 user, which lets a solo contractor test the flow before adding staff. Paymo has no GPS clock-in, so it fits the estimating and project office better than a large field crew.

Website: https://www.bigtime.net/

Best for: Larger firms needing project accounting

Starting price: $20 per user/month (billed annually)

Free plan: No

Pros: Project accounting and utilization reports; built for professional services

Cons: Highest starting price in this list; no free plan

BigTime is the most expensive entry point in this list, and it earns that price only for a larger contracting firm that needs project accounting. The Essentials plan starts at $20 per user per month and includes time tracking, expenses, invoicing, and project management, with higher tiers adding utilization, budgeting, and accounting links. A firm with several project managers, estimators, and site supervisors can track hours, costs, and fees in one system and see which jobs are making money.

The limits are the price and the lack of a free plan, so do not buy BigTime for a small crew that only needs timesheets. The full value comes from using the accounting and utilization reports, not just the timer. Choose BigTime when your firm has outgrown simple timesheets and needs to manage project profit, not just hours.