Best Timesheet Software for Remote Teams

Website: https://toggl.com

Best for: Simple timers for small remote teams

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Very easy timer and manual entry; Free plan for up to 5 users

Cons: Approvals and deeper reporting need the Premium plan; No built-in payroll

Toggl Track is the simplest tool in this list, and that is its main strength for remote teams. Staff start a timer, pick a project, and stop the timer when the work ends, or they enter hours manually at the end of the day. The free plan covers up to 5 users with unlimited projects and clients, so a small distributed team can start without a budget discussion. The Starter plan costs $9 per user per month billed annually, and Premium is $16, with a 30-day trial of Premium included.

The trade off for that simplicity is depth. Approvals, project time estimates and the more detailed reports sit on Premium, and there is no built-in payroll, so hours have to be exported to another system. Time zone support is solid: entries are recorded with the correct local time, and managers see a clear timeline of the working day. For a remote team that wants accurate hours with almost no training, Toggl Track is a strong first choice.

Website: https://www.clockify.me

Best for: Lowest cost team timesheets

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan for up to 5 users; Kiosk mode and mobile apps for any device

Cons: Approvals and scheduling need the Standard or Pro plan; Audit features are thinner than ClickTime

Clockify gives a remote team a full timesheet system for very little money. The free plan covers up to 5 users, and the Basic plan starts at $3.99 per user per month billed annually. Staff can use a timer, enter hours manually, or clock in from a phone, and managers can group hours by project, task or tag. Standard at $5.49 and Pro at $7.99 per user per month billed annually add approvals, scheduling and more detailed reporting. Even at Pro, Clockify stays cheaper than most rivals here.

For remote work, the mobile app and the web timer matter most, because staff log time from wherever they are, and managers see the same data in real time. Time zones are handled in the background, so an entry made in Manila lines up with a report read in London. The limits are on audit depth: there is no period locking on the lower tiers, and the reporting is thinner than a tool built for approvals. For a cost-conscious remote team, Clockify is hard to beat.

Website: https://www.getharvest.com

Best for: Time tracking with invoicing

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Invoicing built in from tracked hours; Clear project budget and cost reports

Cons: Free plan covers only 1 seat and 2 projects; No screenshot or GPS monitoring

Harvest is built for teams that bill clients for their time, which covers many remote agencies and consultancies. Staff track hours against projects and tasks, and those hours turn into invoices with a few clicks, including expenses and retainers. The Teams plan costs $9 per seat per month billed annually, and Enterprise is $14. The free plan covers 1 seat and 2 projects, with a 30-day trial of the full product. Budget reports show how much of a project budget has been used, so a manager can spot overruns before they become a problem.

Harvest has no screenshots or GPS tracking, which is a plus for teams that value trust over monitoring, and a minus for managers who want proof of activity. The mobile app is solid, and the timer works offline and syncs when the connection returns, which helps staff on unreliable networks. For a remote team that invoices by the hour, Harvest removes a whole step from the billing cycle.

Website: https://www.hubstaff.com

Best for: GPS and attendance across locations

Starting price: $4.99 per user/month (billed annually)

Free plan: Yes

Pros: GPS tracking and geofencing on higher tiers; Payroll features with pay rates and exports

Cons: 2-seat minimum on the Starter, Grow and Team plans; Monitoring features need a clear staff policy

Hubstaff suits remote teams spread across cities or countries, because it pairs timesheets with GPS tracking and optional screenshots. The Starter plan costs $4.99 per seat per month billed annually, and the free plan covers 1 user, with a 14-day trial. Staff clock in from the mobile app, and managers see hours by project and task, with activity levels and screenshots where enabled. Payroll features let managers set pay rates in different currencies and export hours for payment.

The Starter, Grow and Team plans all carry a 2-seat minimum, so the smallest account still covers two seats, and geofencing sits on higher tiers. Screenshots and activity tracking need a clear policy agreed with staff, because silent monitoring damages trust in a remote team. Used openly, Hubstaff gives a manager attendance proof and location data that a simple timer cannot. For teams with field staff or multiple sites, it is a practical choice at a low price.

Website: https://www.timecamp.com

Best for: Unlimited free users and projects

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan with unlimited users and projects; Automatic time capture from apps and sites

Cons: Approvals and invoicing need the higher tiers; Interface feels dated next to Toggl Track

TimeCamp stands out because its free plan has no user limit: unlimited users and unlimited projects, which lets a growing remote team start with no cost at all. The Starter plan costs $3.99 per user per month billed annually, and it adds invoicing, budgeting and more detailed reports. Automatic time capture records which apps and sites staff use, and managers can turn that activity into billable entries. The 14-day trial covers the full product, so a team can test the higher tiers before paying.

The free plan is generous but thin on approvals and invoicing, so a team that needs sign-off before payroll will need Starter or above. The interface feels dated next to Toggl Track, and setup takes a little longer, though the help docs are clear. For a remote team that wants to start free and grow without switching tools, TimeCamp is a rare find: the free tier genuinely scales.

Website: https://everhour.com

Best for: Time tracking inside project tools

Starting price: $8.50 per user/month (billed annually)

Free plan: Yes

Pros: Native tracking inside Asana, Trello, Jira and ClickUp; Clear budget and cost reports

Cons: 5-seat minimum on the Team plan; Free plan has no integrations or budgets

Everhour is the best fit for a remote team that already lives in Asana, Trello, Jira or ClickUp, because it adds a timer and time reports inside those tools instead of asking staff to open another app. The Team plan costs $8.50 per user per month billed annually, with a 14-day trial and no credit card required. Managers can set project budgets, see cost against budget in real time, and export hours for invoicing. The free plan covers up to 5 users, but it has no project management integrations, budgets, invoicing or approvals, so it is really a trial of the timer only.

The 5-seat minimum on Team means the smallest account costs $42.50 per month billed annually, which matters for a team of two or three. If the team already uses one of the supported project tools, that cost buys a much smoother workflow than a standalone tracker. If the team does not use those tools, Toggl Track or Clockify will be simpler and cheaper.

Website: https://desktime.com

Best for: Automatic tracking with little effort

Starting price: $6.42 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Automatic tracking with project breakdowns; Simple setup with little training

Cons: No free plan; Prices exclude VAT, so the real cost is higher in some regions

DeskTime records time automatically and sorts it into projects and tasks, which suits remote teams where staff forget to start a timer. The Pro plan starts at $6.42 per user per month billed annually, and Premium is $9.17. Reports cover attendance, overtime and project costs, and managers can see who is online now, which helps a distributed team coordinate across time zones. Setup is quick, and most staff need no training beyond installing the app.

The price needs a careful read, because the figures exclude VAT, so firms in regions that charge VAT will pay more than the headline rate. There is no free plan, only a 14-day trial, and the approval features are lighter than Clockify Pro or Harvest. For a remote team that wants accurate hours with almost no manual entry, DeskTime is a solid option. For strict approval chains, look at Clockify or Harvest instead.

Website: https://www.monitask.com

Best for: Screenshot proof across time zones

Starting price: $6.49 per user/month (billed annually)

Free plan: Free trial (10 days)

Pros: Screenshots and activity levels for verification; Low starting price for monitoring features

Cons: No invoicing and no billing increments; No free plan, only a 10-day trial

Monitask combines timesheets with screenshots, activity levels and app usage tracking, which gives a manager a record of work across time zones when direct contact is limited. The Pro plan starts at $6.49 per user per month billed annually, with Business at $8.99 and Business Premium at $12.99, and monthly billing runs about 18 percent higher. Time entries group by project and task, and managers can review a whole day at a glance, including idle time.

The gaps are on the finance side: Monitask has no invoicing and no billing increments, so a firm that bills clients by the hour will need to raise invoices elsewhere. There is no free plan, only a 10-day trial, so a team should use that window to test the screenshot settings and the mobile app with real staff. For attendance proof and simple timesheets at a low price, Monitask is a strong fit. For client billing, Harvest or TimeCamp will serve better.