Best Timesheet Software for Small Business

Website: https://clockify.me

Best for: Small teams that want a free start

Starting price: $3.99 per user/month (billed annually)

Free plan: Yes

Pros: Free plan covers up to 5 users; Unlimited projects and time entries on every plan

Cons: Reporting and admin controls are limited on the free plan; Higher tiers are needed for advanced features

Clockify is the cheapest way into tracked time on this list. The Basic plan costs $3.99 per user per month when billed annually, or $4.99 when billed monthly, and the free plan covers up to 5 users with unlimited projects and time entries. That combination makes it a natural first stop for a small business that wants to move off spreadsheets without committing to a monthly bill. Standard at $5.49 and Pro at $7.99 per user per month on annual billing add features such as forecasting and more detailed reporting.

The trade-off is that the free plan is deliberately limited. Reporting options are basic, and some admin controls sit behind the subscription plans. A team that needs client invoicing, project budgets or approval workflows will outgrow the free tier fast, though the jump to Basic is small. For a team of 5, Basic costs $19.95 per month on annual billing, which undercuts Toggl Track Starter at $45 for the same team.

Website: https://toggl.com

Best for: Small teams that want simple timers

Starting price: $9 per user/month (billed annually)

Free plan: Yes

Pros: Clean timer with one-click tracking; Reports are clear and easy to share

Cons: Billable rates and advanced reports need the Starter plan; Per-user pricing rises with every hire

Toggl Track is built around a single idea, that starting a timer should take one click. The Starter plan costs $9 per user per month on annual billing, or $12 when billed monthly, and the free plan covers basic tracking for small teams. Reports are clear enough to share with a client without extra formatting, and the tool works on desktop, web and mobile, so hours can be logged wherever the work happens.

The cost is the main drawback. At $9 per user per month, Toggl Track charges more than twice what Clockify Basic costs, and the free plan keeps billable rates and advanced reporting behind the subscription. A team that only needs hours and a weekly total will be happy, but a team that bills by the hour will need the Starter plan from day one, and the bill grows with each new hire.

Website: https://www.getharvest.com

Best for: Service businesses that invoice time

Starting price: $9 per seat/month (billed annually)

Free plan: Yes

Pros: Time tracking connects directly to invoicing; Clean reports on project profitability

Cons: Usage fees apply to invoices, projects, clients and tasks; The free plan covers only 1 seat and 2 projects

Harvest suits service businesses that turn tracked hours into invoices. The Teams plan starts at $9 per seat per month on annual billing, or $11 when billed monthly, with Enterprise from $14 per seat per month and Enterprise Plus on a custom quote. Time entries flow into invoices and project reports, so a small consultancy can see which clients are profitable without a second tool. The free plan covers 1 seat and 2 projects, which is enough to try the workflow before committing.

The catch is the usage fees. Harvest charges additional fees based on how many invoices, projects, clients and tasks you create, and those fees are not published on the pricing page. That makes the true monthly cost harder to predict than a flat per-seat rate. A team with many small projects should ask for the full fee schedule before signing up, because the headline $9 per seat is only part of the bill.

Website: https://hubstaff.com

Best for: Field teams that need GPS tracking

Starting price: $4.99 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: GPS tracking and activity levels for field teams; Low 2-seat minimum keeps small teams cheap

Cons: No free plan, only a 14-day trial; Activity screenshots can feel intrusive for some teams

Hubstaff is the choice for teams that work away from a desk. The Starter plan costs $4.99 per user per month on annual billing, or $7 when billed monthly, with a 2-seat minimum, and Grow costs $7.50 per user per month on annual billing. GPS tracking, activity levels and screenshots give managers a clear view of where field hours go, which matters for cleaning, delivery and maintenance crews. The low entry price makes it one of the cheapest subscription options here.

There is no free plan, only a 14-day trial, so every team ends up on a subscription. The monitoring features are also the main risk: screenshots and activity tracking need a clear conversation with staff, or trust takes a hit. For a team that only needs hours and a weekly total, a simpler timer will do the same job for less friction.

Website: https://timedoctor.com

Best for: Remote teams that want focus data

Starting price: $6.67 per user/month (billed annually)

Free plan: Free trial (14 days)

Pros: Distraction alerts and focus reports; Payroll integrations on higher tiers

Cons: No free plan, only a 14-day trial; Monitoring features need careful team communication

Time Doctor targets remote teams that want to know how work time is actually spent. The Basic plan costs $6.67 per user per month on annual billing, or $8 when billed monthly, with Standard at $11.67 and Premium at $16.70. Distraction alerts, focus reports and website tracking show which apps take up the day, and payroll integrations on higher tiers connect tracked hours to pay runs. For a distributed team, that visibility is the main selling point.

As with Hubstaff, there is no free plan, only a 14-day trial, and the monitoring side needs handling with care. Staff who feel watched will find ways around any tracker, so the tool works best where the team agrees on why it is there. The Basic plan also limits some integrations, so a team that needs deep payroll or project connections will pay for Standard or Premium.

Website: https://quickbooks.intuit.com/time-tracking

Best for: Businesses already on QuickBooks

Starting price: $20 per month plus $10 per user/month

Free plan: Free trial (30 days)

Pros: Deep sync with QuickBooks payroll and invoicing; GPS and scheduling in the same app

Cons: Needs a QuickBooks Online subscription, which adds cost; The base fee applies even for one user

QuickBooks Time, formerly TSheets, is the timesheet arm of the QuickBooks family. Premium costs $20 per month plus $10 per user per month, and Elite costs $40 per month plus $12 per user per month. Hours sync with QuickBooks payroll and invoicing, GPS tracking and scheduling sit in the same app, and the 30-day trial gives a long runway to test the sync. For a business already on QuickBooks Online, the integration saves hours of double entry each month.

The problem is the stack of fees. QuickBooks Time requires a QuickBooks Online subscription on top of its own base fee and per-user charge, so a 5-person team on Premium pays $70 per month before the QuickBooks subscription itself. A team that does not use QuickBooks has no reason to accept that cost, and should pick a standalone tracker instead.

Website: https://www.joinhomebase.com

Best for: Hourly teams at one location

Starting price: $24 per location/month (billed annually)

Free plan: Yes

Pros: Per-location pricing stays flat as headcount grows; Free Basic plan covers one location and up to 10 employees

Cons: Multi-location businesses pay per location; No job costing at any tier

Homebase prices by location, not by person, which changes the math for hourly teams. The free Basic plan covers one location and up to 10 employees with basic scheduling and a time clock. Essentials costs $24 per location per month on annual billing, or $30 when billed monthly, and adds GPS time tracking, late arrival alerts and team messaging, with unlimited employees at that location. Plus at $56 and All-in-One at $96 per location per month on annual billing add PTO management and HR tools.

The model rewards single-site teams and punishes multi-site ones, because each new address adds another full location fee. Homebase also offers no job costing at any tier, so a contractor who needs to track hours against jobs will need a different tool. Payroll is a separate add-on. For a cafe, salon or shop with one site and a growing roster, though, the flat per-location price is hard to beat.

All figures are monthly costs on annual billing. QuickBooks Time Premium excludes the QuickBooks Online subscription, which is required. Homebase Essentials is priced per location, so the same $24 covers 5 people or 15 people at one site. Hubstaff has a 2-seat minimum. Harvest usage fees for invoices, projects, clients and tasks are not included, because the vendor does not publish them.