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Time Tracking · Researched comparison

Best Timesheet Software for Video Production Agencies in 2026

By the TaskReports Editorial Team
Published 2 Nov 2026 · Updated 2 Nov 2026Last verified 2 Nov 2026How we score

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The short answer

The best pick for most video production agencies is Toggl Track Starter. It gives you one-click timers, billable rates and project reports at $9 per user per month billed annually, checked 2 Nov 2026. That mix fits shoots, edit phases and freelance crew time. Prices from the Toggl Track pricing page, checked 2 Nov 2026.

Best overall Toggl Track Starter is $9 per user per month billed annually, or $12 billed monthly. Premium is $16 per user per month billed annually, or $24 billed monthly. See the Toggl Track pricing page, checked 2 Nov 2026. Also great Harvest Teams is from $9 per seat per month billed annually, or $11 billed monthly. Enterprise is from $14 per seat per month billed annually, or $17.50 billed monthly. See the [Harvest pricing page](https://www.getharvest.com/pricing), checked 2 Nov 2026. Also great Clockify Basic is $3.99 per seat per month billed annually, or $4.99 billed monthly. Standard is $5.49 per seat per month billed annually, or $6.99 billed monthly. See the Clockify pricing page, checked 2 Nov 2026.
On this page

Key takeaways

  • Toggl Track Starter is the best pick for most video agencies, at $9 per user per month billed annually.
  • Harvest Teams is the pick when hours must turn into invoices, at $9 per seat per month billed annually.
  • Clockify Basic is the cheapest paid start, at $3.99 per seat per month billed annually.
  • Everhour Team suits agencies that live inside Asana, Trello or Jira, at $8.50 per seat per month billed annually.
  • Count freelance seats before you buy; Toggl Track prices come from Toggl's pricing page, checked 2 Nov 2026.

Comparison

How these compare
ToolBest forStandout featurePrice rangeFree plan/trial
Toggl TrackMost video agenciesOne-click timer with billable rates$9 per user per month billed annually, checked 2 Nov 2026Free plan, up to 3 users
HarvestHours to invoicesInvoicing from tracked time$9 per seat per month billed annually, checked 2 Nov 2026Free plan, 1 seat, 2 projects
ClockifyBudget teamsLow price with approvals on Standard$3.99 per seat per month billed annually, checked 2 Nov 2026Free plan, up to 5 users
FloatScheduling plus timeVisual schedule with time tracking on Pro$7 per scheduled person per month billed annually, checked 2 Nov 202630-day trial, no free plan
EverhourTeams inside project toolsTimers inside Asana, Jira and Trello$8.50 per seat per month billed annually, checked 2 Nov 2026Free plan, up to 5 seats
TeamworkClient work with budgetsTime budgets and workload planning$9.99 per user per month billed annually, checked 2 Nov 2026Free plan, up to 5 users

How we choose

We considered 10 tools and shortlisted 6. We compared pricing pages, feature docs and public reviews, and checked every price on 2 Nov 2026. We followed the criteria in how we score tools: tracking fit at 30, billing and reporting at 25, price and plan clarity at 20, ease of daily use at 15, and integrations and exports at 10. We also read the time tracking hub to keep this guide in line with our other time guides.

Video agencies need hours per shoot and per edit phase, freelance crew time, billable rates, and reports a client can read. A tool scored well only if it could split time by phase, hold a rate per person, and export a clean report.

Our full method

The shortlist

★ Best overall

Toggl Track

Best for most video agencies that want fast timers and clear project reports.

  • Timers are fast, so crew on set actually use them.
  • Billable rates and project reports start on Starter.
  • No screenshots, so staff are less likely to resist it.

Skip it if skip Toggl Track if you need approvals and invoicing on a low plan.

PriceStarter is $9 per user per month billed annually, or $12 billed monthly. Premium is $16 per user per month billed annually, or $24 billed monthly. See the Toggl Track pricing page, checked 2 Nov 2026.
See Toggl Track pricing

Toggl Track lists a free plan for up to 3 users, Starter at $9 per user per month billed annually, and Premium at $16 per user per month billed annually on its Toggl Track pricing page, checked 2 Nov 2026. Its docs describe one-click timers, manual entries, billable rates, project estimates and team reports. Starter adds billable rates and team reports.

Price: Starter is $9 per user per month billed annually, or $12 billed monthly. Premium is $16 per user per month billed annually, or $24 billed monthly. See the Toggl Track pricing page, checked 2 Nov 2026.

Who should skip it: skip Toggl Track if you need approvals and invoicing on a low plan.

Unique element: Toggl Track lists Capacity Management as a paid add-on at $5 per user per month billed annually. Prices from the Toggl Track pricing page, checked 2 Nov 2026.

Prices from the Toggl Track pricing page, checked 2 Nov 2026

Watch out for

  • Timesheet approvals need Premium at $16 per user per month.
  • No native invoicing, so you must export hours to bill.
  • The free plan covers only 3 users, so a real crew must pay.
2

Harvest

Best for agencies that bill clients by the hour and want invoices from tracked time.
Teams is from $9 per seat per month billed annually, or $11 billed monthly. Enterprise is from $14 per seat per month billed annually, or $17.50 billed monthly. See the [Harvest pricing page](https://www.getharvest.com/pricing), checked 2 Nov 2026.

Harvest lists a free plan for one seat and two projects, Teams from $9 per seat per month billed annually, and Enterprise from $14 per seat per month billed annually on its Harvest pricing page, checked 2 Nov 2026. Its docs describe time tracking, expense tracking, invoicing and payments. Forecast is a separate product at $5 per person per month billed annually.

Price: Teams is from $9 per seat per month billed annually, or $11 billed monthly. Enterprise is from $14 per seat per month billed annually, or $17.50 billed monthly. See the Harvest pricing page, checked 2 Nov 2026.

Who should skip it: skip Harvest if you want a fixed total with no usage fees.

Unique element: Harvest states that Teams and Enterprise can be billed as Flex, with usage fees for projects, clients, tasks and invoices, or as Unlimited, with no added usage fees.

What we like

  • Invoicing and payments sit close to the timer.
  • Expense tracking is included, which helps on shoots.
  • Reports show time against budget per project.

Watch out for

  • Paid plans can add usage fees on Flex billing, so the seat price is the floor, not the total.
  • The free plan covers only one seat and two projects.
  • Forecast costs extra, so scheduling is not included in Teams.

Skip it if skip Harvest if you want a fixed total with no usage fees.

Prices from the Harvest pricing page, checked 2 Nov 2026

See Harvest pricing
3

Clockify

Best for budget teams that want low per-seat prices and approvals without a high tier.
Basic is $3.99 per seat per month billed annually, or $4.99 billed monthly. Standard is $5.49 per seat per month billed annually, or $6.99 billed monthly. See the Clockify pricing page, checked 2 Nov 2026.

Clockify lists a free plan for up to 5 users, Basic at $3.99 per seat per month billed annually, Standard at $5.49, Pro at $7.99 and Enterprise at $11.99 on its Clockify pricing page, checked 2 Nov 2026. Its docs describe timers, timesheets, billable rates, invoicing and approvals. Invoicing and approvals start on Standard.

Price: Basic is $3.99 per seat per month billed annually, or $4.99 billed monthly. Standard is $5.49 per seat per month billed annually, or $6.99 billed monthly. See the Clockify pricing page, checked 2 Nov 2026.

Who should skip it: skip Clockify if you need scheduling and GPS on a low plan.

Unique element: Clockify cut its free plan from unlimited users to 5 users in April 2026.

What we like

  • Lowest entry price in this guide, at $3.99 per seat per month.
  • Approvals and invoicing start on Standard at $5.49, not on a top tier.
  • Free plan covers up to 5 users, with unlimited projects.

Watch out for

  • Scheduling, GPS and expenses need Pro at $7.99 per seat per month.
  • The free plan now limits reports to one month at a time.
  • Kiosk mode and full exports moved to paid plans in April 2026.

Skip it if skip Clockify if you need scheduling and GPS on a low plan.

Prices from the Clockify pricing page, checked 2 Nov 2026

See Clockify pricing
4

Float

Best for agencies that want scheduling and time in one visual view.
Starter is $7 per scheduled person per month billed annually, or $8.50 billed monthly. Pro is $12 per scheduled person per month billed annually. See the Float pricing page, checked 2 Nov 2026.

Float lists Starter at $7 per scheduled person per month billed annually, Pro at $12 per scheduled person per month billed annually, and Enterprise by quote on its Float pricing page, checked 2 Nov 2026. Its docs describe visual scheduling, capacity and time off, with time tracking on Pro. It offers a 30-day trial and no free plan.

Price: Starter is $7 per scheduled person per month billed annually, or $8.50 billed monthly. Pro is $12 per scheduled person per month billed annually. See the Float pricing page, checked 2 Nov 2026.

Who should skip it: skip Float if you need invoicing in the same tool.

Unique element: Float bills only for scheduled people.

What we like

  • The schedule shows who is booked, free or overloaded at a glance.
  • You pay only for people on the schedule, and guests are free.
  • Tentative bookings help you plan pipeline shoots.

Watch out for

  • Time tracking needs Pro at $12, so Starter alone does not cover timesheets.
  • No native invoicing, so billing needs another tool.
  • No free plan, so you must use the 30-day trial to test it.

Skip it if skip Float if you need invoicing in the same tool.

Prices from the Float pricing page, checked 2 Nov 2026

See Float pricing
5

Everhour

Best for agencies that already work inside Asana, Jira, Trello or ClickUp.
Team is $8.50 per seat per month billed annually, or $10 billed monthly, with a 5-seat minimum. See the Everhour pricing page, checked 2 Nov 2026.

Everhour lists a free plan for up to 5 seats, Team at $8.50 per seat per month billed annually, and Custom by quote for 50 seats or more on its Everhour pricing page, checked 2 Nov 2026. Its docs describe timers inside project tools, budgets, invoicing, expenses and time approval. Team has a 5-seat minimum.

Price: Team is $8.50 per seat per month billed annually, or $10 billed monthly, with a 5-seat minimum. See the Everhour pricing page, checked 2 Nov 2026.

Who should skip it: skip Everhour if you do not use Asana, Jira or Trello.

Unique element: Everhour has one paid plan only, Team, so there is no mid-tier choice to compare.

What we like

  • Timers sit inside the task, so staff do not switch apps to log time.
  • Budgets, rates and invoicing are included in Team.
  • One flat price covers integrations, with no add-on per tool.

Watch out for

  • The 5-seat minimum means the smallest paid account is $510 per year.
  • The free plan has no integrations, billing or invoicing.
  • You still pay for your project tool on top of Everhour.

Skip it if skip Everhour if you do not use Asana, Jira or Trello.

Prices from the Everhour pricing page, checked 2 Nov 2026

See Everhour pricing
6

Teamwork

Best for video agencies that run client work with budgets and workload planning.
Basics is $9.99 per user per month billed annually, or $13.99 billed monthly. Accelerate is $24.99 per user per month billed annually, or $29.99 billed monthly. See the Teamwork pricing page, checked 2 Nov 2026.

Teamwork lists a free plan for up to 5 users. Basics is $9.99 per user per month billed annually with a 3-seat minimum, and Accelerate is $24.99 per user per month billed annually with a 5-seat minimum on its Teamwork pricing page, checked 2 Nov 2026. Its docs describe Gantt charts, time tracking, workload planning and invoicing. Timesheets and workload planning start on Accelerate.

Price: Basics is $9.99 per user per month billed annually, or $13.99 billed monthly. Accelerate is $24.99 per user per month billed annually, or $29.99 billed monthly. See the Teamwork pricing page, checked 2 Nov 2026.

Who should skip it: skip Teamwork if you only need simple timers.

Unique element: Teamwork includes free client users, so a client can view a project without a paid seat.

What we like

  • Time budgets link hours to a shoot or an edit phase.
  • Workload planner shows capacity across client projects.
  • Free client users help when a client needs to view progress.

Watch out for

  • Timesheets need Accelerate at $24.99, not Basics.
  • The 5-seat minimum on Accelerate raises the cost for small teams.
  • Invoicing from time needs setup for rates and budgets first.

Skip it if skip Teamwork if you only need simple timers.

Prices from the Teamwork pricing page, checked 2 Nov 2026

See Teamwork pricing

Which timesheet tool is cheapest for a video agency?

Clockify Basic is the cheapest paid start, at $3.99 per seat per month billed annually. Everhour Team is next at $8.50 per seat per month, but it needs five seats. Toggl Track Starter is $9 per user per month. If you need approvals and invoicing, Clockify Standard at $5.49 per seat per month is the cheapest useful plan in this guide. Prices from the Clockify pricing page, checked 2 Nov 2026.

Which tool turns timesheets into client-ready reports best?

Harvest and Toggl Track do this best. Harvest turns tracked time into invoices and payment links, with budget reports per project. Toggl Track gives clean project reports with billable rates, which you can export and send to a client. Pick Harvest if you want the invoice in the same tool.

Which tool is best for freelance crew time?

Toggl Track and Clockify are the easiest for freelance crew. Toggl Track has fast timers and simple entries, so crew can log a shoot day in seconds. Clockify has a low seat price, so adding a freelancer costs less. Check the seat rule first, because most tools charge for every person who logs time.

Which tool works best on set, on a phone?

Toggl Track and Clockify work best on set. Both have mobile apps with timers, manual entries and project lists. Toggl Track is faster to start, with one tap to begin. Clockify adds GPS tracking on Pro, which helps when crew work at different locations.

What to check before you buy

  • Per phase logging: confirm you can split time by shoot, edit, colour and delivery, not just by day.
  • Freelance seats: confirm whether crew need paid seats, and what a short-term seat costs.
  • Approvals: confirm timesheet approvals sit on the plan you buy, and who can approve.
  • Client reports: confirm reports export as PDF or CSV, and whether they show rates and totals.
  • Mobile use: confirm timers work on phones, and whether entries work offline on set.
  • Trial terms: confirm the trial length, whether it needs a card, and whether it covers the plan you want.

FAQ

Which timesheet tool is best for a video production agency?

Toggl Track is the best fit for most video agencies because Starter adds billable rates, project reports and team views at $9 per user per month billed annually, checked 2 Nov 2026. It is fast to start, and crew can log hours per shoot and edit phase. Small teams can start free for up to three users.

How much does timesheet software cost for a video agency?

Entry paid plans in this guide start at $3.99 per seat per month billed annually for Clockify Basic, and $8.50 for Everhour Team. Mid plans run $5.49 to $16 per user per month. A team of ten on a mid plan should budget $660 to $1,920 per year before tax, plus any fees for freelance seats.

Can freelance crew log time without a full paid seat?

It depends on the tool. Some tools charge for every person who logs time, including freelancers. Others let you add guests or limit seats to staff, and collect freelance hours by import or by a simple form. Check the seat rule on the pricing page before you invite crew, and count freelance seats in your monthly cost.

What should a video agency check before it buys timesheet software?

Check per phase logging, billable rates, approvals, and whether reports can go to a client without extra editing. Ask about mobile timers on set, offline use, and export formats. Confirm the price on the vendor pricing page, the trial length, and whether freelance crew need paid seats.

Do video agencies need invoicing in the timesheet tool?

Not always. Small agencies can export hours and invoice in accounting software. Larger agencies that bill per shoot and per edit phase save time when hours turn into invoices in the same tool. Harvest and Everhour do this well. If you bill by the hour, pick a tool with invoicing on the plan you buy.

Sources we checked

See best project management software for research teams and best resource planning software for IT consultancies.

Related guides

How we score

Need the method behind these picks?

We publish the criteria and the weights, so you can disagree with them.

Toggl Track#1 PICK
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