Best Timesheet Software for Teams That Bill by the Hour

Toggl Track is built around a one click timer, and that focus shows in daily use. Team members start and stop timers from the browser, desktop or phone, and the timer keeps running across devices. Reports break time down by project, client and tag, and managers can see who is over capacity without digging through spreadsheets. The tool suits teams that want accurate hours with almost no training.

The free plan covers up to 3 users on new accounts, with timers, tasks, boards and personal reports. Starter costs $9 per user per month billed annually and adds billable rates and team reports. Timesheet approvals, labor costs and profitability reports only appear on Premium at $16 per user per month billed annually. Time Off is a $2 add-on and Capacity Management is a $5 to $6 add-on.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Clockify gives small teams a full timesheet system at no cost, which is rare. The free plan allows up to 5 users with unlimited time tracking, projects, timesheets and a calendar view, plus apps for desktop and mobile. Timesheets can be submitted weekly, and managers approve them from one screen. For a team of five or fewer, the free plan may be all that is ever needed.

Basic costs $3.99 per seat per month billed annually and adds admin controls and longer data retention. Invoicing and timesheet approvals start on Standard at $5.49, while Pro at $7.99 adds GPS tracking and more. Reports on the free plan cover only a 31 day range and export as PDF only, so teams that need CSV exports or long range reports must move to a higher tier.

Price: $3.99 per seat/month (billed annually)

Free plan: Yes

Website: clockify.me

TimeCamp stands out because its free plan has no user limit, which makes it a real option for teams of any size that only need basic timesheets. It includes unlimited users and projects, an AI time tracker, timesheets, desktop and mobile apps, more than ten reports and PDF export. Teams can log time manually or let the desktop app record activity in the background, then turn that activity into timesheet entries.

Starter costs $3.99 per user per month billed annually. Billable time starts on Premium at $6.99, and billable rates, timesheet approvals, expenses and screenshots need Ultimate at $9.99. Geofencing and the Time Clock Kiosk sit on Enterprise, which is quote only.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: timecamp.com

Hubstaff suits teams that manage remote staff and want proof of work alongside hours. It records time, takes optional screenshots, tracks app and website use, and builds activity levels for each person. Managers can see who is active, who is idle and which apps take the most time. Scheduling, approvals and payroll appear on higher tiers, and the tool connects with common project and accounting apps.

Starter costs $4.99 per seat per month billed annually, with a 2 seat minimum, so the smallest account is about $9.98 per month. Starter caps screenshots and app and URL tracking at 500 per seat per month and allows only 5 clients. Scheduling, approvals and payroll need Team at $10 per seat per month billed annually. There is no free plan, only a 14 day trial.

Price: $4.99 per seat/month (billed annually)

Free plan: Free trial (14 days)

Website: hubstaff.com

Paymo combines time tracking, project management and invoicing, which suits a solo consultant who bills clients directly. Time entries feed into tasks and projects, and invoices can be generated from tracked hours without exporting data to another tool. The free plan allows 1 user, 1 client and 2 projects, with unlimited time tracking, tasks, invoices and 1GB of storage.

Solo costs $5.90 per month billed annually for one user, though the vendor page notes this is an introductory rate that rises to $9.90 after three months. Teams start at Plus, $10.90 per user per month billed annually, which adds integrations and the API. Gantt charts, scheduling and timesheet approvals need Pro at $16.90.

Price: $5.90 per month, Solo (billed annually)

Free plan: Yes

Website: paymoapp.com

Everhour is built to live inside project tools such as Asana, Trello, Jira and Monday, so time tracking happens where the work already happens. Timers appear inside tasks, and budgets, costs and estimates update as hours are logged. Reports show time against budget by project, client or team member, which helps agencies spot overruns early. The interface is light, and setup takes minutes for a team that already uses one of the supported tools.

The free plan covers up to 5 seats with time tracking, projects, tasks and unlimited reports without financial figures. The catch for many buyers is that the free plan has no integrations, which removes the main reason to choose Everhour. Team costs $8.50 per seat per month billed annually with a 5 seat minimum, so the smallest account is $42.50 per month. There is no automatic time tracker.

Price: $8.50 per seat/month (billed annually)

Free plan: Yes

Website: everhour.com

QuickBooks Time, formerly TSheets, is the natural choice for a business that already runs QuickBooks Online, because tracked time flows straight into payroll and invoicing with no export step. Staff clock in from a phone app, managers approve timesheets, and hours land in QuickBooks ready for pay runs. GPS tracking shows where staff clocked in, and Elite adds mileage tracking and project tracking.

Time Premium costs $10 per user per month plus a $20 monthly base fee, and Time Elite costs $12 per user per month plus a $40 base fee. Billing is monthly only, with no annual discount. A QuickBooks Online account is required and billed separately, from about $38 per month. Geofencing, mileage and project tracking are Elite only. There is no free plan, only a 30 day trial.

Price: $10 per user/month plus $20 base fee (monthly billing)

Free plan: Free trial (30 days)

Website: quickbooks.intuit.com

Zoho People is HR software with timesheets and attendance built in, so it suits a small team that wants one system for leave, attendance and hours. Staff log time against projects, managers approve it, and the same record feeds leave balances and attendance reports. The tool also holds employee records, onboarding and performance notes, which a pure timesheet tool does not offer.

The free plan covers up to 5 users with basic HR features. Timesheets and attendance start on Professional at $2 per user per month billed annually, not on Essential HR or the free plan. All higher tiers have a 5 user minimum. Payroll is a separate Zoho product and is not included. A team that only needs timesheets will find a dedicated tool simpler, while a team that wants HR plus timesheets gets good value here.

Price: $2 per user/month (billed annually)

Free plan: Yes

Website: zoho.com

Insightful, formerly Workpuls, tracks time and analyses how that time is spent, which suits managers who want productivity data as well as hours. It records app and website use, classifies activity as productive or unproductive, and builds reports on focus time, idle time and attendance. Timesheets can be exported for payroll or billing, though the tool cannot create invoices directly.

Analytics costs $8 per user per month billed annually. Insights is $24 per user per month billed annually with a 50 seat minimum, and Intelligence is quote only. There is no free plan, only a 7 day trial. Screen recording and on demand screenshots are add-ons at $0.50 to $4 per seat per month.

Price: $8 per user/month (billed annually)

Free plan: Free trial (7 days)

Website: insightful.io