Best Tutoring Time Tracking Software for Tutors

Clockify gives a tutor unlimited projects and clients on the free plan, which covers up to 5 users, so each student gets a project and each session gets a time entry without paying. The timer, manual entries, and weekly timesheet cover the daily routine, and reports break hours down by student, subject, and week. Basic at $3.99 per user each month on annual billing adds admin controls, while Standard at $5.49 adds invoicing, time off, timesheet approvals, and attendance. The free plan cap moved from unlimited to 5 users in April 2026, so a larger tutoring team should check the current limit.

The limit is that screenshots, GPS, scheduling, and project budgets sit on Pro at $7.99 per user each month on annual billing, so a tutor who wants those features pays more. The interface is plain rather than polished, and the mobile app is functional without being fast. For a tutor who wants low cost, clear per-student reports, and invoicing in the same account, Clockify is strong value.

Price: $3.99 per user/month (billed annually)

Free plan: Yes

Website: clockify.me

Toggl is built around a simple timer that a tutor starts and stops against student projects, with a calendar view that shows the teaching day at a glance. The free plan covers up to 3 users and includes timers, focus mode, calendar integrations, tasks, and boards. Starter at $9 per user each month on annual billing adds billable rates, project estimates, and revenue reporting. Premium at $16 adds timesheet approvals, profitability reports, and labour cost tracking. The desktop app adds background tracking with a timeline, so a forgotten timer is easier to reconstruct.

The limit is price. At $9 per user each month, Toggl costs more than twice as much as My Hours Basic or Clockify Basic, and billable rates sit behind the first upgrade, so the free plan cannot produce invoices with rates. Toggl Track and Toggl Plan are now legacy products for existing users, and new buyers get the combined Toggl product. For a tutor who values a calm interface and clean calendar views over the lowest price, Toggl is a pleasant daily tool.

Price: $9 per user/month (billed annually)

Free plan: Yes

Website: toggl.com

Harvest pairs time tracking with invoicing and expense tracking, so a tutor can log sessions, build an invoice from them, and send it to the parent without leaving the tool. The Teams plan at $9 per seat each month on annual billing covers unlimited projects and clients, with estimates, invoicing, and project budgets. The Enterprise plan at $14 adds advanced reporting and single sign-on, plus usage fees for active projects, clients, tasks, and invoicing on the Flex model. Reports show time by student and subject, and the interface stays simple enough to learn in an afternoon.

The limit is the free plan, which covers 1 seat and 2 projects, so a tutor with more than two active students needs the Teams plan. Harvest has no screenshots or activity monitoring, which suits tutors whose clients trust session hours without surveillance. For a tutor who bills by the hour and wants invoices that match the timesheet, Harvest is a tidy fit.

Price: $9 per seat/month (billed annually)

Free plan: Yes

Website: getharvest.com

Paymo treats time tracking as one part of running client work, so the hours a tutor logs feed tasks, Gantt charts, and invoices in the same account. The free plan covers 1 user, 1 client, and 2 projects with 1 GB of storage. Solo at $5.90 a month on annual billing covers 1 user with unlimited projects and clients, time tracking, and invoicing. Plus at $10.90 per user each month on annual billing adds integrations and API access, while Pro at $16.90 adds scheduling, workload views, and profitability tracking. Paymo Track can record desktop app time for the tutor to match to tasks.

The limit is that the free and Solo plans cover only one user, so a tutoring team starts at Plus. The entry price is low for a solo tutor, but the team price is higher than Clockify or My Hours. For a solo tutor who wants projects, scheduling, and invoicing in one account without juggling tools, Paymo is a compact choice.

Price: $5.90 per user/month (billed annually)

Free plan: Yes

Website: paymoapp.com

TrackingTime combines timers, timesheets, task views, and invoicing in one tool, with a free plan that covers unlimited users and projects. A tutor can set one project per student, log sessions with the timer, and send parents a weekly report that shows each session. The Starter plan at $4.50 per user each month on annual billing adds reports, estimates, and project views, while Pro at $6.50 adds billing rates, invoicing, approvals, calendar sync, and attendance. Business at $10 adds single sign-on, audit logs, and advanced roles. A 14-day trial covers the Pro features.

The limit is that Starter and Pro need at least 2 paying users, so a solo tutor either uses the free plan or covers two seats. The interface is simpler than Clockify or Toggl, and the reporting is solid rather than deep. For a small tutoring team that wants per-student reports, approvals, and invoicing at a low price, TrackingTime is an easy recommendation.

Price: $4.50 per user/month (billed annually)

Free plan: Yes

Website: trackingtime.co

Timely watches the apps and calendar a tutor uses and builds a private timeline of the day, so session hours can be turned into time entries with a few clicks instead of a running timer. That suits tutors who teach back-to-back sessions and forget to start the timer between students. The Starter plan at $9 per user each month on annual billing covers up to 5 users, with automatic capture, project budgets, and basic reports. Premium at $16 covers up to 50 users and adds capacity planning and approvals, while Unlimited at $22 removes the user cap.

The limit is that automatic capture needs review, because the timeline records everything and the tutor must sort teaching time from the rest. There is no free plan, only a trial, and the Starter user cap means a growing team moves to Premium quickly. For a tutor who loses billable hours to forgotten timers, Timely can recover more money than it costs.

Price: $9 per user/month (billed annually)

Free plan: Free trial (14 days)

Website: timely.com

Everhour puts a timer inside the project tools a tutor may already use, such as Asana, ClickUp, Trello, Jira, Notion, Monday, Linear, and GitHub, so hours are logged on the task itself rather than in a separate app. The free plan covers up to 5 users with basic tracking, projects, and reports, but without integrations. The Team plan at $8.50 per user each month on annual billing adds native integrations, billable rates, budgets, invoicing, expenses, time off, and scheduling. A 14-day trial covers the full Team feature set.

The limit is the 5-seat minimum on the Team plan, so a solo tutor pays $42.50 a month on annual billing even though only one seat is used. That makes Everhour poor value for a single tutor, and strong value for a team of five or more that already lives inside Asana or Jira. For a tutoring team that tracks time where the lesson plans already live, Everhour removes the second app from the day.

Price: $8.50 per user/month (billed annually)

Free plan: Yes

Website: everhour.com